You are here
Colorado Open Records Act (CORA) Requests
Public Records Rules and Regulations
The following rules and regulations pertaining to accessing public records at the University of Colorado have been established by the Official Custodian of Public Records of the Boulder campus pursuant to C.R.S. § 24-72-201 et seq.
- Public record requests must be submitted in writing through the Office of the Chancellor, the Custodian of Records ("Custodian") for the Boulder campus, except that the campus Police Department (CUPD) will handle its own record requests. Requests made to any other person or office will not be accepted. The Department of Human Resources, Wardenburg Health Center, and the Office of the Registrar will handle their particular non public record requests.
- A public record request need not be in any particular format, but it must be in writing, include the requester’s name, any affiliated entity or organization, and mailing or email address, be clearly identified as a Colorado Open Records Act or "CORA" request, and sent to either: (1) CORACUBoulder@colorado.edu; (2) 303-492-8866 (FAX); or (3) 914 Broadway, 17 UCB, Boulder, Colorado 80309-0017. The request must describe the records in enough detail to enable employees to locate them with a reasonable amount of effort. The Custodian is not obligated to act upon a request until it meets these procedural requirements.
- As a general rule, the more specific the request, the more likely the Custodian will be able to locate records that respond to the request, and the more likely fees will be reduced. For any request that is vague or broadly stated the Custodian may require the requestor to provide a more specific request.
- Time for response to a record requests shall be as follows:
- The normal time for production shall be three (3) working days beginning on the first business day after a request which complies to the requirements in paragraph 2 above is received.
- Such period may be extended upon determination by the Custodian that extenuating circumstances exist. Such period of extension shall not normally exceed seven (7) working days. The requestor shall be notified of the extension within the three (3) day period.
- Charges for copies of requested records shall be as follows:
- The normal cost for requested documents shall be $.25 per page or, for documents in non-standard formats, the actual duplication costs. Record requestors may bring a scanner to the Office of the Chancellor to scan requested documents and will not be charged the $.25 per page fee.
- For requests which require more than one (1) hour of employee time for response, in lieu of the $.25 per page fee, the requestor may be charged a reasonable retrieval fee based on the actual cost of responding, including employee time of gathering, preparing, redacting, and copying requested documents. If actual costs are charged, employee time, if any, shall be charged at a rate of $20† per hour and copying shall be charged at a rate of $.15 per page.
- If charges are expected to exceed $15, or if a retrieval fee based on the actual cost of responding is to be charged, the custodian will provide the requestor with an estimate of the cost of responding prior to responding and may require a deposit. If the requestor wishes to proceed after receiving an estimate, he or she must respond in writing. By responding in writing, the requestor agrees to pay all fees associated with responding to the request. The time between the date of the custodian’s estimate and the receipt by the custodian of a written request to proceed will not be counted against the time period set forth above.
- If a requestor wishes to inspect available records in advance of receiving copies, such inspection shall be via appointment during ordinary business hours at the Office of the Chancellor. Inspection must be supervised by a university representative and the requestor may be charged for employee time associate with such inspection. Records shall not be removed from the Office of the Chancellor until payment has been made for requested copies.
† This rate has been calculated by averaging and rounding the per hour cost of hiring temporary employees trained as administrative assistants, accounting technicians, or paralegals, as quoted by Manpower staffing in February 2010. The per hour cost of those positions was $16.20, $20.25, and $24.30, respectively.
Revised February, 2011